Terms and Conditions of Business
At Proformance Clinics our aim is to welcome you to the clinic with a view to getting you better so that you are pain free and back to moving to promote a healthy active and functional lifestyle.
If you have any questions at any point throughout the course of your appointment, please do not hesitate to ask.
Please see our Terms and Conditions below so you can see how we operate.
1. Payment Terms
Proformance Clinics needs to inform the client about their payment terms in order that they are clear and the focus is on the client’s treatment. Unless an approved third party has guaranteed the clients account, it must be settled in full on the day of treatment.
2. Methods of Payment
Proformance Clinics accepts all major credit and debits cards, excluding American Express at our clinics. We can also accept cash and bank transfers. Bank transfers must be made in advance such that funds are cleared on the day of treatment.
3. Insured Patients
Proformance Clinics has direct settlement arrangements with many insurance companies; we are able to invoice the insurer directly on the client’s behalf. It will be necessary for the client to supply us with their full insurance details when they register otherwise they will need to pay for their treatment on the day.
4. Responsibility for Payment
It is the client’s responsibility to ensure that their Private Medical Insurance cover is adequate to pay for their treatments. We (Proformance Clinics) recommend that the client contact their insurance company before starting treatment, to clarify whether a medical referral is required, whether there are any terms, conditions and restrictions on their policy and then maintain regular contact with them (Insurance Company) to ensure on-going coverage otherwise the client will need to pay for their treatment on the day.
Proformance Clinics will invoice an insurance company directly on the client’s behalf; it remains their responsibility to ensure that claim forms are processed promptly. Should the insurer decline or delay payment for any part of the treatment, we will invoice the client for immediate settlement.
Proformance Clinics accepts direct payment arrangements only from the patient or a third party with whom we have a prior arrangement. Some client’s employers will agree to pay for any excess or shortfall payments but unless we have a prior arrangement with them in writing, the client must settle their account with Proformance Clinics and then recover the balance from their employer.
5. Cancellations & Missed Appointments
When the client makes an appointment, an agreed period of time is held for them. Appointments that are cancelled, not attended (DNA) or rescheduled will be charged at the full fee if the client fails to give 24 hours notice of non-attendance. Please note that the clients insurance companies will not pay these charges and therefore the client will be invoiced directly.
6. Overdue Accounts
Interest at the rate of 8% will be an additional charge made to all invoices from the date they become due. Proformance Clinics understand and will exercise their statutory right to claim interest and compensation for debt retrieval costs under the late payment legislation if Proformance Clinics are not paid according to the above terms.
7. Data Protection
Proformance Clinics strictly abides by and adheres to the Data Protection Act 1998, which sets rules for the processing of personal information. It applies to both manual and computer records. Clients have the right to access information held about them either electronically or in paper format. Clients who wish to obtain this information will need to contact the Proformance Clinic Practice Manager by email on who will arrange for the client to sign a Release of Medical Records Form. There will be an applicable administrative charge of £40.
Proformance Clinics requires the client consent both for processing client data and treatment. The clients signature on the Initial Assessment form confirms that the client has read and understood the terms and conditions and that client:
Consents to information including medical details about the client being processed for the purposes of treatments as a private client and the settlement of related expenses.
Consents to treatment by the physiotherapist in attendance.
Consents to having details, which are relevant to the client’s conditions and for which they are seeking treatment, to be shared with client’s GP/consultant on request.
Proformance Clinics is committed to maintaining strict confidentiality. This means that when accessing patient information Proformance Clinics looks at the following conditions:
Justify the purpose.
Use patient identifiable information only if it is absolutely necessary and legally permissible.
Ensure that patient identifiable information is accessed only on a strict need to know basis.
Ensure that everyone with access to patient identifiable information is aware of their responsibilities.
Understand and comply with the Data Protection Act 1998
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